No. 3 | March 2010
Welcome to the 3rd edition of the SMART SPP update
What is SMART SPP?
This newsletter keeps public authorities, companies and other interested parties informed of the outcomes of the “SMART SPP – innovation through sustainable procurement” project every six months.
SMART SPP is part of the Procura+ Sustainable Procurement Campaign, an initiative run by ICLEI – Local Governments for Sustainability, designed to help support public authorities across Europe in implementing Sustainable Procurement and help promote their achievements. For more information on Procura+ visit – www.procuraplus.org
Read this newsletter at: www.smart-spp.eu/index.php?id=7705
Inside this issue
1. SMART SPP news
- Driving innovation through procurement – SMART SPP Guide and Tool to calculate carbon emissions and life-cycle costs now available- Austria gets SMART! Implementation phase kicks off in Austria
- Czech Republic and Hungary - Training and awareness raising initiatives on SMART procurement
2. Get involved in SMART SPP!
3. SMART SPP in your region
- Denmark: The challenges of purchasing LED lighting systems
- Spain: Barcelona’s pre-procurement action plan in full swing
- Portugal: Cascais and Torres Vedras initiate SMART SPP activities in Portugal
- United Kingdom: Working in partnership to achieve the best results4. Events
1. SMART SPP news
Driving innovation through procurement – SMART SPP Guide and Tool to calculate carbon emissions and life-cycle costs now available
Public purchasers aiming to be a step ahead of their energy and climate change targets can consider using their procurement procedures to further support and encourage the development of sustainable innovative technologies, and at the same time, keep financial costs and risks at a minimum. The two principal outcomes from the SMART SPP project, in terms of supportive guidance, have been developed with this intention in mind, and are both now available online for use by procurement practitioners.
2. Get involved in SMART SPP!
Interested public authorities and suppliers of innovative technologies are invited to get involved in SMART SPP.
Become a participating public authority
Public authorities may participate in the implementation phase of the pilot at their own cost – participating in the pilot involves implementing the standard process for early market engagement, driving the adoption of the innovations developed through the project and ultimately incorporating its recommendations in at least one tender.
Benefits of participating include:
Become a participating public supplier
SMART SPP is seeking the involvement of suppliers and developers of emerging technologies in the product and service groups listed above. Suppliers and developers can get involved in pre-procurement discussions with public authorities.Benefits of participating include:
Stay informed about SMART SPP
Subscribe to the SMART SPP Update (online) and visit the project website: www.smart-spp.eu. The website gives you access to all the project reports, online newsroom and events calendar and links to related initiatives.
To find out more about becoming a participating supplier or public authority , please contact Philipp Tepper (Project Coordinator).
3. SMART SPP in your region
The Municipality's pre-procurement strategy group held a meeting in December to discuss the practicalities of the procurement action – time plan, financial resources including life cycle costing (LCC), purchase and technical partners (e.g. Danish Centre for Lighting) and purchase volume were all on the agenda.
Kolding's initial plan was to exchange their conventional fluorescent light tubes for LED light tubes. However, following extensive consultation with lighting experts from the Danish Centre for Lighting, as well as testing done on municipal premises, the plan was too premature for the type of technology offered on the market. Within the timeframe of SMART SPP, it seems that the LED lighting tubes sought cannot match the efficiency levels of their counterparts – Kolding's own tests showed that 25 per cent more armatures would be required to achieve the lighting (lumen) levels necessary. Purchasing the LED technology would require a much higher financial investment than was foreseen (incurring higher costs for materials and electricians) making the payback time too long and therefore not feasible. Finally, the decision taken by the Municipality is to pilot the pre-procurement procedures by purchasing LEDs, to replace standard office light bulbs (E27, E14) and low voltage lamps.
Cities and other public bodies in Denmark interested in finding out more or teaming up with Kolding should contact Bente Møller Jessen from the Municipality of Kolding.
Barcelona’s pre-procurement action plan in full swing
Barcelona's City Council with the support of the Ecoinstitut Barcelona (Spanish regional coordinator in SMART SPP) have commenced work on two public purchasing actions, aimed at promoting sustainable innovation and testing the SMART SPP Guide and Tool.
Cascais and Torres Vedras initiate SMART SPP activities in Portugal
The Portuguese local government project partners, Cascais and Torres Vedras, have begun putting their innovation focused sustainable procurement local action plans into place by setting up their working groups and scheduling a workshop inviting possible suppliers.
Cascais will refurbish the outside area of the Environmental Centre of Pedra do Sal with LED lighting technology. The pilot project shall include the installation of 43 LED luminaries.
A multidisciplinary team has been set up within the Municipality which includes participation from staff working for Cascais energy agency, the lighting, public works and maintenance departments, and the company responsible for the management of Pedra do Sal. The team has begun discussing the procurement needs, as well a preliminary definition of purchasing criteria. The main LED suppliers have been identified and supplier engagement activities are planned.
The Municipality of Torres Vedras, in Lisbon, plans to purchase a highly energy efficient mini-bus for passenger transportation inside Lisbon's historical city centre.
Technicians from Cascais and Torres Vedras working on procurement, environment and public works will be invited to a training session on the use of the SMART SPP LCC-CO2 Tool on the 4 March. A joint supplier workshop will follow the training on the 25 March which will see parallel sessions on both electric vehicles and LED lighting.
For further information, please contact Paula Trindade from INETI – National Institution for Engineering and Industrial Technology (Instituto Nacional de Engenharia e Tecnologia Industrial).
Working in partnership to achieve the best results Since the partners last met in Barcelona, in September, the UK SMART SPP team of Global to Local; the Eastern Shires Purchasing Organisation (ESPO); and the London Borough of Bromley, together with the Associate Partner the Greater London Authority, have been busy planning arrangements for the potential procurement of a large number of electric vehicles for the London Metropolitan Police Authority. In a new development, the purchasing unit at Bromley, led by Dave Starling, are in discussion with the Police authority with a view to applying the SMART SPP principles of pre-procurement engagement outlined in the SMART SPP Guide and Tool. These will be used to help to achieve a result which will maximise the benefits of collaborative working to obtain the right sustainable products for the right price.
The UK partners have been surprised by the fast march of progress made recently in providing sustainable vehicles which meet rigorous performance specifications whilst being fit for purpose. By bringing together procurers and suppliers, the team intend to ensure that pre-procurement engagement is used to the full. This will include joint workshops in June this year (on electric vehicles and LED lighting) where ideas will be shared by all stakeholders in the project, whether on the supplier or procurer side of the process.
For more information, please contact Peter Joyce from Global to Local.
4. EventsWorld Sustainable Energy Days
2-5 March 2010, Wels, Austria
The Solar Thermal Conference in Wels, one of the events held within the World Sustainable Energy Days this year, will present innovative technologies and solutions, such as solar cooling, solar process heat and innovative approaches to thermal storage. Market trends in Europe and other world regions, as well as innovative financing solutions and policies and programmes promoting solar thermal, will form the focus of discussion.
CIE 2010-Lighting Quality and Energy Efficiency
14-17 March 2010, Vienna, Austria
The organisers wish to develop energy efficient lighting technologies and standards, without sacrificing safety and security, through the intelligent use of new technologies and a scientific understanding of the varied human needs for different types of lighting in different settings.
The EU Sustainable Energy Week
22-26 March 2010, Brussels, Belgium
The EU Sustainable Energy Week in Brussels includes a high-level intelligent energy policy conference, the presentation of the Sustainable Energy Europe Awards, as well as thematic workshops focusing on energy efficiency and renewable energy and EU funding and networking seminars. A detailed programme will be posted in 2010.
Procurement Leaders Forum
26 May 2010, London
The Procurement Leaders Forum will bring together the most forward thinking global procurement executives who will share their experiences, benchmark and exchange their views on how to get procurement to the next level. While the main target group of this event are are private sector procurers it could also be interesting for public sector procurers. Topics on the conference agenda will include:
An initiative of:
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