No. 4 | September 2010
Welcome to the 4th edition of the SMART SPP update
What is SMART SPP?
This newsletter keeps public authorities, companies and other interested parties informed of the outcomes of the “SMART SPP – innovation through sustainable procurement” project every six months.
SMART SPP is part of the Procura+ Sustainable Procurement Campaign, an initiative run by ICLEI – Local Governments for Sustainability, designed to help support public authorities across Europe in implementing Sustainable Procurement and help promote their achievements. For more information on Procura+ visit – www.procuraplus.org
Read this newsletter at: www.smart-spp.eu/index.php?id=7998
Inside this issue1. SMART SPP news
- Cities move to integrate life-cycle thinking into their purchasing decisions- Green Dragons meet potential suppliers
- Scotland lays out low carbon vehicle plans
- Making sustainable consumption and production a reality
- Denmark: Dialoguing with the market to obtain most innovative LEDs
- Austria: Changing towards life cycle thinking
- United Kingdom: Engaging suppliers of sustainable lighting and vehicles
- Portugal: Engaging with LED suppliers in Cascais4. What's next? Upcoming work on SMART SPP
1. SMART SPP news
Cities move to integrate life-cycle thinking into their purchasing decisions
More than 100 public procurers from Germany and the United Kingdom (UK) have been trained to use the new life-cycle costing and carbon dioxide emissions assessment tool (LCC-CO2 Tool), developed by the SMART SPP project consortium. The Excel-based tool is presented alongside a practical guide explaining the steps a public authority can take to encourage energy efficient innovation through public procurement.
In the UK, more than 50 public procurers from the North East region have been trained in using the LCC-CO2 Tool. The training series, supported by the North East Improvement and Efficiency Partnership, will continue in September with the third session scheduled to take place on 21-22 September.
The SMART SPP website regularly features news on developments in sustainable innovation, emerging technologies (electric vehicles, LEDs) and public procurement.
Interested in having your news featured? Send us the details
Highlights of news recently featured:
Twelve small companies based in South East England with innovative sustainable products or services in development or new to the market had 45 minutes with the 'green dragons', represented by senior purchasers from the construction industry, to explain their innovation at the Green Dragons event. The discussions were an eye opener for both parties and highlighted the barriers and difficulty small suppliers have in entering complex markets.
2. Get involved!
Become a participating public authority
Public authorities may participate in the implementation phase of the pilot at their own cost – participating in the pilot involves implementing the standard process for early market engagement, driving the adoption of the innovations developed through the project and ultimately incorporating its recommendations in at least one tender.
Benefits of participating include:
Become a participating Supplier - Companies invited to respond to Prior Information NoticeSuppliers of environmentally innovative products to the public sector can still register their interest in participating in the market engagement stage of the project. Companies are invited to respond to the SMART SPP Prior Information Notice (PIN). The PIN serves to inform companies about the purchasing needs of the five public authority purchasers in the project. A PIN is a published statement from a public authority that it will tender for a certain product or service at a certain date in the future.
Technologies in focus include:
Stay informed about SMART SPP
Interested public authorities, and suppliers of innovative technologies, are invited to get involved in SMART SPP. To find out more about becoming a participating supplier or participating public authority please contact the SMART SPP project coordinator, Philipp Tepper at email@example.com
3. SMART SPP in your region
In terms of the charging points for electric vehicles, Barcelona’s City Council published a call for tender earlier this year for the installation and maintenance of 20 charging points. The environmental criteria included in the tendering documents were designed following an information session where interested companies were invited to participate.
As this particular tender formed part of a funding programme run by the Spanish national government, the Award criteria were defined by the programme requirements, and reduced the flexibility in the procurement process. As a result, most of the environmental criteria developed had to be included as Technical Specifications. The end result, however, was that the company that was awarded the contract could and did comply with all the prescribed characteristics. The final details of the contract are currently being negotiated and installation of the 20 charging points will soon begin.
On the subject of vending machines, following several one to one interviews with companies, and internal discussions, the City Council is now finalising a list of potential environmental and health related criteria for discussion with interested suppliers at the end of September/beginning of October. The idea behind the latter is to inform vending machine companies (both manufacturers and service providers) of the recently endorsed energy efficiency classification method for vending machines from the European Vending Association, as well as other possible improvements to the service. Barcelona aims to tender for the service by the end of this year.
For more information, please contact Mar Campanero from Barcelona City Council or Helena Estevan from the Ecoinstitut Barcelona.
Dialoguing with the market to obtain most innovative LEDs
Earlier on this year, the Municipality of Kolding decided to focus its SMART SPP pre-procurement activities on replacing their standard office light bulbs (E27 and E14) by purchasing LEDs and low-voltage lamps. To make the purchase more attractive for suppliers, Kolding has been sounding out the interest of other Danish cities to combine their purchasing power and jointly purchase the lighting equipment.
Changing towards life cycle thinking
In recent months, the interest in the SMART SPP project shown in Austria prompted the translation and dissemination of the LCC-CO2 user guide and Tool into German. Closer cooperation with the City of Vienna and the Austrian Wienwin initiative – a cluster of Vienna-based companies offering sustainably innovative products and service – will further strengthen outreach actions in Austria.
Making the SMART SPP tools accessible to Austrian public authorities will help to facilitate a process and culture change in how purchasing decisions are taken. Recent adoption of the National Action Plan on Sustainable Public Procurement in Austria may provide an impetus in integrating life-cycle thinking into purchasing decisions on a broader scale. Similar to other countries, basing procurement decisions on LCC is not common practice in Austria. Decisions are mostly (or solely) based on the purchase price, or, as is the case with requisitioners working for national government departments and agencies, decisions are based on issues which are of an entirely operational nature and not financial.
For more information, please contact Robert Hörmann from prove.
Engaging suppliers of sustainable lighting and vehicles
The UK-based SMART SPP project partners will be holding a seminar on 11 October in London for suppliers of low energy lighting and sustainable vehicle technologies. The seminar will bring together both procurers and potential suppliers to contribute to the process of engaging the market. The venue for the seminar, 15Hatfields, is known for its green credentials.
The seminar will present potential suppliers with progress to date by UK partners Eastern Shires Purchasing Organisation (ESPO) and the London Borough of Bromley. In addition, an outline of the SMART SPP six-step engagement process and the LCC-CO2 Tool will be given. Other cities interested in the activities will also be invited to participate, such as those partnering in the Procura+ Campaign.
Engaging with LED suppliers in Cascais
This summer saw the start of the market engagement process in Cascais to prepare for the upcoming tendering action for highly energy efficient outdoor lighting, through the purchase of light emitting diodes (LEDs).
Eleven suppliers of LEDs were invited to take part in informal meetings with the Municipality of Cascais to discuss the products they have available for susatinable outdoor lighting. The one-to-one meetings were held during July and August and were organised by the Municipality of Cascais. Prior to the meetings taking place, suppliers were sent a questionnaire so that they could validate the technical characteristics that were under consideration for the upcoming purchase. These formed the baseline for subsequent discussions with the Municipality. The companies which participated in the meetings provided new insights of existing standards and the opportunities available for innovation.
The information gathered during the supplier engagement process is proving essential for the understanding and improvement of the LED procurement criteria which will be used in Cascais’ pilot activities on sustainable procurement.
For more information, please contact Paula Trindade from INETI.
4. What's next? Upcoming work on SMART SPP
Sharing experiences of SMART procurement through good practice cases
As we get closer to attaining the results from the implementation
activities of the SMART SPP partners (shared in the previous articles) -
Barcelona, Kolding, Eastern Shires Purchasing
Organisation, Bromley and Cascais – the
focal point will begin to switch to sharing and disseminating these
To keep up to date, plan your attendance and contribute to the various topics linked to the SMART SPP project, visit our online Events Calendar
Highlights of some upcoming events are:
Strategies in Light Europe
Preparing Perfect Tenders
30 September (London), 7 October (Birmingham) and 18 November 2010 (Manchester), UK
With more and more companies seeking to work with the public sector, the importance of writing winning tenders should not be underestimated.
This interactive seminar is designed to help suppliers:
Public Procurement in Europe: Ecological and Economical Solutions through Cooperation
7-8 October 2010, Linz, Austria
The conference will present the most recent results on opportunities and limits in joint ecological and economical procurement and will provide answers to questions on public procurement.
International Greentech & Eco Products Exhibition & Conference
14-17 October, Kuala Lumpur, Malaysia
IGEM2010 aims to provide an interactive platform featuring innovative eco-products, green technologies and services. The four-day event is expected to draw more than 500 companies / organisations from around the world and over 120,000 visitors. A parallel session will be held on Sustainable Public Procurement, in particular on Green Purchasing and Eco-labels on Saturday 16 October.
Procura+ Seminar 2010
11-12 November, Helsinki, Finland
The Seminar aims to serve as a forum for representatives from across Europe including procurers, policy makers and experts to discuss these questions, exchange ideas, concepts, opinions and experiences on how sustainable procurement can contribute to innovation in the areas of sustainable construction, small and medium sized enterprises (SMEs) and supplier engagement.
An initiative of:
© 2011 ICLEI Europe