Inside this issue

1. SMART SPP news

-   Cities move to integrate life-cycle thinking into their purchasing decisions

-   Green Dragons meet potential suppliers

-   Scotland lays out low carbon vehicle plans

-  Making sustainable consumption and production a reality

2. Get involved! - Opportunities for public authorities, developers and other interested parties

3. SMART SPP in your region

-   Barcelona: Electric vehicle charging points and vending machines

-   Denmark: Dialoguing with the market to obtain most innovative LEDs

-   Austria: Changing towards life cycle thinking

-   United Kingdom: Engaging suppliers of sustainable lighting and vehicles

-   Portugal: Engaging with LED suppliers in Cascais

4. What's next? Upcoming work on SMART SPP

5. Events

1. SMART SPP news

Cities move to integrate life-cycle thinking into their purchasing decisions

More than 100 public procurers from Germany and the United Kingdom (UK) have been trained to use the new life-cycle costing and carbon dioxide emissions assessment tool (LCC-CO2 Tool), developed by the SMART SPP project consortium. The Excel-based tool is presented alongside a practical guide explaining the steps a public authority can take to encourage energy efficient innovation through public procurement.

In the UK, more than 50 public procurers from the North East region have been trained in using the LCC-CO2 Tool. The training series, supported by the North East Improvement and Efficiency Partnership, will continue in September with the third session scheduled to take place on 21-22 September.

The SMART SPP Tool and the concept of LCC for procurement have been introduced to several German local governments as part of the tailored training sessions on sustainable procurement currently running their course. Similar to the sessions run in the UK, procurement staff from City of Hannover put the Tool into practice through simulated exercises valuable for real life experiences. The training sessions are being run by ICLEI and the Öko-Institut and supported by the German Federal Environment Agency.

Although the Tool is still in its testing phase, feedback from procurement practitioners has been very positive so far. Vicky Reevel, Procurement Officer for Sunderland City Council, called it a "comprehensive tool that’s relatively simple to use". The Tool is fully functional and ready to be used. It is available free-of-charge.

Interested in trying out the new guidance? Visit and download the guidance in the language that suits your needs. For more information, contact

The SMART SPP website regularly features news on developments in sustainable innovation, emerging technologies (electric vehicles, LEDs) and public procurement.

Interested in having your news featured? Send us the details

Highlights of news recently featured:

25.08.10  Green Dragons meet potential suppliers

Twelve small companies based in South East England with innovative sustainable products or services in development or new to the market had 45 minutes with the 'green dragons', represented by senior purchasers from the construction industry, to explain their innovation at the Green Dragons event. The discussions were an eye opener for both parties and highlighted the barriers and difficulty small suppliers have in entering complex markets.

The Green Dragons event was part of the Sustainable Supply Chains through Innovation (SUSCIN) project with the focus on stimulating a two-way dialogue between suppliers and purchasers to promote emerging technologies in the market >>more

(source: Action Sustainability)

05.08.10  Scotland lays out low carbon vehicle plans

A £7.7 million initiative to encourage the use of low carbon vehicles by Scotland’s public services was unveiled by First Minister Alex Salmond on 16 June 2010. Part of this funding will go towards developing a green bus scheme to help Scotland cut its greenhouse gas emissions by 42 percent by 2020. In addition, local authorities will receive 'bridging' funding this year to cover the difference in cost between purchasing conventionally-powered cars or vans and low carbon alternatives such as electric vehicles. Other funding will also be available for other public bodies and to develop charging facilities >>more

(source: New Energy Focus)

28.07.10  Making sustainable consumption and production a reality

The European Commission has published a guide which shows how a life-cycle approach can be used to identify and reduce the environmental and health impacts of the products we use. The guide underlines the importance of considering these issues across the entire life-cycle of a product and sets them within the context of policy development, business design and innovation. The information in the guide is aimed at helping both the public and private sectors make more informed decisions to achieve better environmental outcomes through better policies, business strategies, product design and better customer choice >>more

(source: European Commission Joint Research Centre)

2. Get involved!

Become a participating public authority

Public authorities may participate in the implementation phase of the pilot at their own cost – participating in the pilot involves implementing the standard process for early market engagement, driving the adoption of the innovations developed through the project and ultimately incorporating its recommendations in at least one tender.

Benefits of participating include:

  • The opportunity to purchase emerging technologies that deliver improvements in performance over existing technologies, and
  • Access to assistance and advice on using a tailor-made pre-procurement process to increase efficiency in current procurement practices.

Become a participating Supplier - Companies invited to respond to Prior Information Notice

Suppliers of environmentally innovative products to the public sector can still  register their interest in participating in the market engagement stage of the project. Companies are invited to respond to the SMART SPP Prior Information Notice (PIN). The PIN serves to inform companies about the purchasing needs of the five public authority purchasers in the project. A PIN is a published statement from a public authority that it will tender for a certain product or service at a certain date in the future.

Technologies in focus include:
  • LED solutions for traffic lights, LED solutions for street lighting and (O)LED solutions for office lighting, including retrofitting solutions
  • Full EV solutions, including passenger cars and duty vehicles used in public authorities as well as complete system solutions, including plug-in EV and refilling stations
  • RES heating cooling solutions, including solar adsorption chiller for municipal buildings and other technology solutions currently in the end R&D phases
  • Solid State Technology based ICT equipment

Stay informed about SMART SPP

Interested public authorities, and suppliers of innovative technologies, are invited to get involved in SMART SPP. To find out more about becoming a participating supplier or participating public authority please contact the SMART SPP project coordinator, Philipp Tepper at

To keep up to date with the project's developments and news related to sustainable procurement for promoting innovation in energy efficiency, sign up  to receive this newsletter. The SMART SPP Update is published every six months. Visit the homepage to subscribe.

3. SMART SPP in your region

Electric vehicle charging points and vending machines

Barcelona’s public procurement actions in the SMART SPP project focus on stimulating the supply of electric vehicles, by purchasing charging points, and energy efficient vending machines.

In terms of the charging points for electric vehicles, Barcelona’s City Council published a call for tender earlier this year for the installation and maintenance of 20 charging points. The environmental criteria included in the tendering documents were designed following an information session where interested companies were invited to participate.

As this particular tender formed part of a funding programme run by the Spanish national government, the Award criteria were defined by the programme requirements, and reduced the flexibility in the procurement process. As a result, most of the environmental criteria developed had to be included as Technical Specifications. The end result, however, was that the company that was awarded the contract could and did comply with all the prescribed characteristics. The final details of the contract are currently being negotiated and installation of the 20 charging points will soon begin.

On the subject of vending machines, following several one to one interviews with companies, and internal discussions, the City Council is now finalising a list of potential environmental and health related criteria for discussion with interested suppliers at the end of September/beginning of October. The idea behind the latter is to inform vending machine companies (both manufacturers and service providers) of the recently endorsed energy efficiency classification method for vending machines from the European Vending Association, as well as other possible improvements to the service. Barcelona aims to tender for the service by the end of this year.

For more information, please contact Mar Campanero from Barcelona City Council or Helena Estevan from the Ecoinstitut Barcelona.

Dialoguing with the market to obtain most innovative LEDs

Earlier on this year, the Municipality of Kolding decided to focus its SMART SPP pre-procurement activities on replacing their standard office light bulbs (E27 and E14) by purchasing LEDs and low-voltage lamps. To make the purchase more attractive for suppliers, Kolding has been sounding out the interest of other Danish cities to combine their purchasing power and jointly purchase the lighting equipment.

The joint purchase sparked substantial interest among several cities, following an information session organised by Kolding beginning of March where an invitation to join the tender and the SMART SPP project were presented. The Danish purchasing network – the ’12-City Group’ – accepted the offer of participating in the tendering process.

Following agreement on purchasing volumes, decisions about the product characteristics (to be included as Technical Specifications) of the purchase required considerable deliberation. Potential suppliers of LED bulbs were given the opportunity to inform themselves about the planned activities at a subsequent information session hosted by Kolding. What is more, the session served to gather information from suppliers for use in fine-tuning the product characteristics of the purchase, which best lead to encouraging an innovative response from the market. The Danish Lighting Centre, Kolding’s technical partner, was also involved in the session; the two will continue the dialogue process with the market aiming to make a final decision by mid October on the precise wording of the technical specifications, with the call for tender scheduled to be published by mid December.

For more information, please contact Bente Møller Jessen from the Municipality of Kolding.

Changing towards life cycle thinking

In recent months, the interest in the SMART SPP project shown in Austria prompted the translation and dissemination of the LCC-CO2 user guide and Tool into German. Closer cooperation with the City of Vienna and the Austrian Wienwin initiative – a cluster of Vienna-based companies offering sustainably innovative products and service – will further strengthen outreach actions in Austria.

Making the SMART SPP tools accessible to Austrian public authorities will help to facilitate a process and culture change in how purchasing decisions are taken. Recent adoption of the National Action Plan on Sustainable Public Procurement in Austria may provide an impetus in integrating life-cycle thinking into purchasing decisions on a broader scale.

Similar to other countries, basing procurement decisions on LCC is not common practice in Austria. Decisions are mostly (or solely) based on the purchase price, or, as is the case with requisitioners working for national government departments and agencies, decisions are based on issues which are of an entirely operational nature and not financial.

For more information, please contact Robert Hörmann from prove.

United Kingdom
Engaging suppliers of sustainable lighting and vehicles

The UK-based SMART SPP project partners will be holding a seminar on 11 October in London for suppliers of low energy lighting and sustainable vehicle technologies. The seminar will bring together both procurers and potential suppliers to contribute to the process of engaging the market. The venue for the seminar, 15Hatfields, is known for its green credentials.

The seminar will present potential suppliers with progress to date by UK partners Eastern Shires Purchasing Organisation (ESPO) and the London Borough of Bromley. In addition, an outline of the SMART SPP six-step engagement process and the LCC-CO2 Tool will be given. Other cities interested in the activities will also be invited to participate, such as those partnering in the Procura+ Campaign.

For further information, contact Peter Joyce from Global to Local.

Engaging with LED suppliers in Cascais

This summer saw the start of the market engagement process in Cascais to prepare for the upcoming tendering action for highly energy efficient outdoor lighting, through the purchase of light emitting diodes (LEDs).

Eleven suppliers of LEDs were invited to take part in informal meetings with the Municipality of Cascais to discuss the products they have available for susatinable outdoor lighting. The one-to-one meetings were held during July and August and were organised by the Municipality of Cascais. Prior to the meetings taking place, suppliers were sent a questionnaire so that they could validate the technical characteristics that were under consideration for the upcoming purchase. These formed the baseline for subsequent discussions with the Municipality. The companies which participated in the meetings provided new insights of existing standards and the opportunities available for innovation.

The information gathered during the supplier engagement process is proving essential for the understanding and improvement of the LED procurement criteria which will be used in Cascais’ pilot activities on sustainable procurement.

For more information, please contact Paula Trindade from INETI.

4. What's next? Upcoming work on SMART SPP

Sharing experiences of SMART procurement through good practice cases

As we get closer to attaining the results from the implementation activities of the SMART SPP partners (shared in the previous articles) - Barcelona, Kolding, Eastern Shires Purchasing Organisation, Bromley and Cascais – the focal point will begin to switch to sharing and disseminating these experiences.

A series of case studies will be prepared to share the experiences from the SMART SPP partners with a wider audience, of how they put into action each of their innovation focused public procurement activities.

The case studies will be published by mid 2011.  The SMART SPP implementation phase is scheduled to conclude in June 2011.

5. Events

To keep up to date, plan your attendance and contribute to the various topics linked to the SMART SPP project, visit our online Events Calendar

Highlights of some upcoming events are:

Strategies in Light Europe
27-29 September 2010, Frankfurt, Germany

Strategies in Light Europe 2010, brings LED and Lighting technologies from all sectors and all stages of the supply chain together under one roof. The one event will be attended by representatives from the industry and lighting design community as well as policy makers and other key stakeholders. Discussions, workshops and an exhibition will focus on such issues as:
  • Critical challenges and barriers to adoption
  • Regulatory issues and standards
  • Government support and funding
  • Technology updates and roadmaps
  • The supply chain and financing
  • The competitive landscape
  • Showcase new technologies


Preparing Perfect Tenders
30 September (London), 7 October (Birmingham) and 18 November 2010 (Manchester), UK

With more and more companies seeking to work with the public sector, the importance of writing winning tenders should not be underestimated.

This interactive seminar is designed to help suppliers:

  • Gain an insight into what the public sector buyer expects to see in submissions
  • Draft and present successful tenders
  • Understand the entire tendering and legal process from the preparation, evaluation to the presentation stages


Public Procurement in Europe: Ecological and Economical Solutions through Cooperation
7-8 October 2010, Linz, Austria

The conference will present the most recent results on opportunities and limits in joint ecological and economical procurement and will provide answers to questions on public procurement.

More specifically, the following elements will be covered:

  • Ecological and cost-friendly procurement – what do the EU and the national action plan have in store for us?
  • Practical implementation – where do EU-countries stand?
  • International cooperation from the viewpoint of public procurement law
  • Successful cooperation models between countries, cities and municipalities
  • Framework conditions for communities – regional, economical and ecological procurement despite tight budgets and public procurement law
  • Companies showcase their products: Innovative Austrian companies present new technologies on, for instance, e-mobility and LED/solar technology


International Greentech & Eco Products Exhibition & Conference
14-17 October, Kuala Lumpur, Malaysia

IGEM2010 aims to provide an interactive platform featuring innovative eco-products, green technologies and services. The four-day event is expected to draw more than 500 companies / organisations from around the world and over 120,000 visitors. A parallel session will be held on Sustainable Public Procurement, in particular on Green Purchasing and Eco-labels on Saturday 16 October.


Procura+ Seminar 2010
11-12 November, Helsinki, Finland
  • How can sustainable procurement play a role in innovative solutions for public construction projects?
  • How can public authorities make contracts more accessible for small and medium sized enterprises?
  • How can you engage with suppliers through strategic dialoguing?

The Seminar aims to serve as a forum for representatives from across Europe including procurers, policy makers and experts to discuss these questions, exchange ideas, concepts, opinions and experiences on how sustainable procurement can contribute to innovation in the areas of sustainable construction, small and medium sized enterprises (SMEs) and supplier engagement.

Participation is free of charge, however prior registration is essential.


Supported by:
Intelligent Energy Europe
An initiative of:
Procura Plus campaign

Intelligent Energy Europe Municipality of Kolding  LNEG - Laboratório Nacional de Energia e Geologia Global to Local  Ecoinstitut Barcelona ICLEI European Secretariat Barcelona City Council  London Borough of Bromley  Cascais Energy Agency  Eastern Shires Purchasing Organisation German Federal Association of Eco-Counselling  Öko-Institut e.V.

© 2011 ICLEI Europe