Implementation in Barcelona
All the news related to how the approaches and tools developed in SMART SPP were put into practice by partners from Barcelona's City Council (Spain) are available on this page. The information presented here has been previously published in the SMART SPP Updates.
For further information, please contact Helena Estevan from Ecoinstitut Barcelona.
Update from August 2011
Barcelona charged up for greater action on sustainable procurement
Barcelona's sustainable procurement activities for electric vehicle (EV) charging points were concluded this spring. These involved acquisition, installation, management of the service and maintenance for ten surface charging stations, bringing the total number of charging points available in the city to 198. There are currently 250 municipal owned electric vehicles in use.
In terms of environmental requirements included in the tendering process, these covered information requests on materials and energy consumption, an environmental plan and requirements for the maintenance service. Barcelona's Energy Agency and the municipal Environmental Department coordinated the activity, one which also saw active engagement of potential suppliers at a seminar held in November 2009, long before the procurement tendering process was launched. The seminar served to inform market actors (suppliers, associations of suppliers) of the City's upcoming procurement plans for EVs and pull together information for calculating the whole life costs of offers submitted.
Running alongside the EV charging points activity, the City Council still continues its involvement in revamping its municipal vending machine services. Following the early market engagement activities (a seminar attended by interested suppliers held at the end of October 2010), a number of sustainability characteristics remain under consideration for the upcoming tender scheduled to be published at the end of this summer.
Barcelona aims to use the sustainable vending machines tender to pilot the new approach, and intends for it to be used as a model tender for contracting future vending machine services used by other municipal bodies. Mar Campanero i Sala from the Sustainable City Council Programme says that "the most important aspect for having joined the SMART SPP project is that Barcelona has increased cooperation and dialogue with the market." The City’s future plans for innovation focused sustainable procurement include participation in the 22@Urban Lab project. Here, products that are in the pre-commercial phase will be tested in a particular municipal district. A number of internal municipal training sessions will also be organised on how to use the LCC-CO2 tool developed in SMART SPP.
Update from February 2011
Electric vehicle charging points
Barcelona City Council’s main activity in SMART SPP has been the market engagement activities and tendering for electric vehicle charging points. The activity, however, has grown beyond the scope of the project and has been taken on by a public-private initiative which promotes pilot projects through living labs, and among the private sector (hotels, car parks, etc.).
Following the development of the LCC-CO2 tool, an analysis is being made of the life-cycle costs and CO2 emissions associated with supplies purchased. Although the information will not affect the contract with the supplier, it will serve to monitor and inform future actions. The practicalities of collecting the information required to make the calculations are posing difficult, however.
Sustainable, healthy and fair vending machines
Further to the purchase of electric vehicle charging points, the SMART SPP project partners in Barcelona are also working on developing a new concept that embraces sustainability for municipal vending machine services. This action also forms part of local implementation activities organised within the project’s framework.
Barcelona's City Council organised a seminar (on October 22) to inform potential suppliers of their plans – namely, upcoming tendering activities and the City Council’s new priorities regarding sustainability. Questionnaires were distributed among participants of the event with the view of obtaining information about the availability of new technologies which include green and socially responsible characteristics, such as limiting energy consumption (through LEDs, refrigeration improvements, for example) and offering fair trade products. Information is being collated to design the sustainability requirements that will be included in tendering and contractual documents awaiting publication. Calculating the LCC and CO2 emissions associated with the various offers presented will also form part of the activity.
Update from September 2010
Electric vehicle charging points and vending machines
Barcelona's public procurement actions in the SMART SPP project focus on stimulating the supply of electric vehicles, by purchasing charging points, and energy efficient vending machines.
In terms of the charging points for electric vehicles, Barcelona's City Council published a call for tender earlier this year for the installation and maintenance of 20 charging points. The environmental criteria included in the tendering documents were designed following an information session where interested companies were invited to participate.
As this particular tender formed part of a funding programme run by the Spanish national government, the Award criteria were defined by the programme requirements, and reduced the flexibility in the procurement process. As a result, most of the environmental criteria developed had to be included as Technical Specifications. The end result, however, was that the company that was awarded the contract could and did comply with all the prescribed characteristics. The final details of the contract are currently being negotiated and installation of the 20 charging points will soon begin.
On the subject of vending machines, following several one to one interviews with companies, and internal discussions, the City Council is now finalising a list of potential environmental and health related criteria for discussion with interested suppliers at the end of September/beginning of October. The idea behind the latter is to inform vending machine companies (both manufacturers and service providers) of the recently endorsed energy efficiency classification method for vending machines from the European Vending Association, as well as other possible improvements to the service. Barcelona aims to tender for the service by the end of this year.
Update from March 2010
Barcelona's pre-procurement action plan in full swing
Barcelona's City Council, with the support of the Ecoinstitut Barcelona, have commenced work on two public purchasing actions, aimed at promoting sustainable innovation and testing the SMART SPP Guide and Tool.
The first relates to the installation of charging points for electric vehicles. During the past few months, market information regarding supply has been collected, an assessment of the needs in terms of infrastructure has been carried out and a series of bilateral meetings as well as a seminar with suppliers, manufacturers and service enterprises have been held in order to inform the market of the upcoming procurement actions, and to confer about more specific information such as the functional and performance-based core specifications. Currently, Barcelona's Energy Agency together with the City's Environment Department are finalising the tender documents, in time for their (expected) publication in March 2010.
The second purchasing action relates to vending machines using LED lights. This contract involves a partnership between Barcelona's Public Health Agency and the City's Environment Department, who have been working together to define the environmental requirements of the new machines. They have also held bilateral meetings with interested suppliers and installed one of the new machines in order to pilot the new technology. February will see an additional vending machine piloted by the Environment Department. The results of the pilot activities will be communicated to other vending machine suppliers which in turn will lead to publication of a call for tender (by end of 2010) to contract municipal vending machines, taking into account environmental, social and health considerations.
Update from September 2009
Barcelona commits to smart tendering of LED technology, electric vehicles and more for its citizens and staff
Barcelona City Council, the SMART SPP implementing partner in Spain, has made an ambitious commitment to drive sustainable product and service innovation through its future purchasing actions.
Before entering into the agreement, representatives from various municipal departments gathered together for an update on the new activities and outcomes of the project and to assess the suitability of their future contracting needs within the project time frames and innovative procurement procedures.
In terms of its innovative purchasing actions, Barcelona will pilot the SMART SPP guidance in four different tendering procedures:
- refurbishment of the ancient Greek theatre using LED technology
- installation of LEDs in municipal vending machines, of which there are approximately 300
- purchasing of high efficiency vehicles and machinery for the Parks and Gardens department
- installation of charging points for electric vehicles - 150 charging points to be installed across the City (about 1 charging point per 100,000 inhabitants).
The groundwork for the early market engagement activities is currently being prepared by the Spanish SMART SPP partners, by gathering information about potential manufacturers and suppliers of the products and services needed. The work is due to start following the next project partner meeting taking place at the end of September.
Apart from the City of Barcelona, interest in the SMART SPP approach and purchasing activities has been shown by other Spanish administrations, who will have the opportunity to take part in the training seminar, taking place in Barcelona on 28 September (see Section 5 on Events below for more information).
Update from February 2009
Barcelona City Council discusses technology options
The SMART SPP project has taken off successfully in Barcelona City Council, the Spanish public authority partner in the project.
On the 24 November 2008 an internal city council meeting was held with representatives from a range of departments from across the municipality. All participants were very interested in collaborating and participating in the SMART SPP project. The participants discussed the potential to work on a number of emerging technologies including: lightning, traffic lights and other traffic signals, RES cooling, hybrid/electric cars, motorcycles and buses.
After the meeting, the decision, both from the City Council and Ecoinstitut Barcelona (the Spanish regional coordinator partner), was to go on working with all interested Departments.